AIAA

The Awards & How to Enter

The Awards & How to Enter

Athletes in Acting Awards, LLC (AIAA), is an awards program honoring professional athletes, sports journalists and sports franchise owners in television, radio, print/outdoor advertising, movies, and the stage.

The AIAA’s mission is to provide and honor excellence in the international advertising, media and performing arts industries with the world’s best-judged creative competition for professional athletes performances.

The program also honors the advertising agencies and production shops for their creativity in producing, directing and writing. AIAA will also serve as a means to promote the advertising and media industries, as well as provide product and “star power” to other show business forms in addition to athletics. AIAA will act as a “crucible” to encourage athletes to perfect their performance skills beyond their fields of expertise. AIAA views itself as a “conduit” bridging the gap to Hollywood’s infrastructure to expand their fan base and endorsement opportunities.

A blue ribbon panel of industry judges, along with a jury of sports peers and the public at large, will judge the works of candidates chosen by the AIAA Nominations Committee based on creativity, execution, concept and popularity. A democratic and non-political system of judging will be enforced. The best works will be presented with awards.

AIAA will not instruct the judges-other than having them consider the concept equally, if not moreso, than the execution of the work being simply performed. Judges will view all entries submitted and a short list will be selected from which the final nominees will be chosen and eventual winners will be announced.


HOW TO ENTER

PLEASE NOTE: REQUIREMENTS FOR SUBMITTING ENTRIES VARY BY MEDIUM.

Packages shipped from outside the United States are to be prepaid via a courier of the entrant’s choice. The packages are to be marked as follows: “Contest material, no commercial value.” Invoices listing all items shipped to Texas must accompany your packages. The invoice form should read as follows: “free domicile – bill to shipper.” AIAA will not pay for any courier or customs charges incurred, and will not accept responsibility for late entries.


ELIGIBILITY & FEES:

Please read carefully, as eligibility and fees vary depending on the medium:

General Eligibility: Entries cannot be made without the client and/or owner of the rights of the work’s permission. All entries – must have been created by a paying client. Pro bono work for charities and non-profit organizations are excluded. Spec ads and director’s cuts are not eligible. All entries – minus the Hall of Fame category – must not be submitted to the AIAA from years previous to the current eligibility year. AIAA retains the right to disqualify entries which it deems offensive in any regard.
Entrants must submit all the creative executions as well as a short narrative for the strategy and synopsis (approximately 100-200 words) describing the strategy. If your entry is not in English, you must also provide an English translation.


ENTRY DESCRIPTION/REQUIREMENTS

1. TELEVISION. Single ad or Campaign (3 spots minimum). Entries in this medium must have been broadcast on television or in movies. Entries or performances in these mediums must have been broadcast on television or appeared in movie theatres. All entries first appearing between January 1, 2023 – December 31, 2023, must reach the AIAA offices in Texas no later than January 15, 2024. For entries (Product/Service and Campaign categories only) originally appearing in the first quarter 2023, the deadline is March 1, 2024.TELEVISION/MOVIE/STAGE Submission Requirements: These entries should be submitted as MPEG-4 QuickTime® files on CD or DVD with 30 second color bars, followed by informational slate. This slate should include the following: advertiser, title & length. Each single entry must be on its own CD or DVD. Campaigns must be combined onto one CD or DVD with 1 second of black in between commercials.NOTE: Non-English entries must be dubbed or subtitled in English, or an English translation must be provided with your entry. Dubbing or subtitling in English is preferable.

2. TELEVISION: HALL OF FAME. To be considered for this award, entries involving professional athletes must be at least five years old with a first telecast date prior to the current year. Technical requirements are the same as Television above. Entries must have been broadcast on television or appeared in movie theatres. They must reach the AIAA offices in Texas no later than January 15, 2024. Hall of Fame entries cannot be submitted into other categories.

3. RADIO. Single ad or Campaign (3 spots minimum). Entries into this medium include all broadcast radio commercials. Entries or performances in this medium must have been broadcast on radio. All entries first appearing between January 1, 2023 – December 31, 2023, must reach the AIAA offices in Texas no later than January 15, 2024. For entries (Product/Service and Campaign categories only) originally appearing in the first quarter 2023, the deadline is March 1, 2024.RADIO

Submission Requirements: Radio entries MUST be submitted as MP3 files on CD. All spots within a radio campaign must be supplied as separate MP3’s, and with one all-inclusive audio slate preceding all spots in the campaign. This slate should include the following: advertiser, title(s) & length(s). The slate is also required for single entries. NOTE: Non-English entries must be dubbed or subtitled in English, or an English translation must be provided with your entry. Dubbing or subtitling in English is preferable.

4. PRINT. Single or Campaign (3 spots minimum). Entries in this medium include work appearing in newspapers, magazines and similar press. Campaigns consist of 3 or more ads appearing in newspapers, magazines and similar press. All entries first appearing between January 1, 2023– December 31, 2023, must reach the AIAA offices in Texas no later than January 15, 2024. For entries (Product/Service and Campaign categories only) originally appearing in the first quarter 2023, the deadline is March 1, 2024. PRINT Submission Requirements: High resolution (300dpi) RGB JPG with a minimum size of approximately 2400 x 3000 pixels or as a high resolution PDF file. If the work requires multiple images, please submit each image as a separate JPG or PDF.NOTE: Non-English entries must be dubbed or subtitled in English, or an English translation must be provided with your entry. Dubbing or subtitling in English is preferable.

5. Out of Home: Single or Campaign (3 spots minimum). Entries in this medium are large, primarily outdoor executions usually along roadways, on rooftops, on the sides of tall buildings, in bus shelters, train stations, airports or walkways. All entries first appearing between January 1, 2023 – December 31, 2023, must reach the AIAA offices in Texas no later than January 15, 2024. For entries (Product/Service and Campaign categories only) originally appearing in the first quarter 2023, the deadline is March 1, 2024.Submission Requirements: High resolution (300dpi) RGB JPG with a minimum size of approximately 2400 x 3000 pixels or as a high resolution PDF file. If the work requires multiple images, please

submit each image as a separate JPG or PDF. NOTE: Non-English entries must be dubbed or subtitled in English, or an English translation must be provided with your entry. Dubbing or subtitling in English is preferable.

PAYMENT METHODS:

Credit Card

We accept Visa, Mastercard or American Express credit cards for online payment processing. The funds will be drawn from your credit cards.

We also accept an electronic funds transfer payment by doing a bank draft from your bank account. The information needed for your bank draft would be a routing number and account number. A confirmation number will be made available after your transaction has been processed.

Bank Transfer

To pay for your entries by bank transfer, please list your bank, the bank address – including city/state/zip, phone number, account number and routing number. Also include approximate date of your payment to assist in classifying your payment correctly. Our bank details are as follows:

Athletes in Acting Awards, LLC, 1333 Old Spanish Trail, G218, Houston, Texas 77054 USA; Phone: 469-616-5913; E-mail: [email protected]; website: www.athletesinactingawards.com; Wells Fargo Bank, Houston, Texas USA

Please provide your bank details as follows: Your bank Address City/State/Zip Your Account Number: Your ABA Routing Number: Approximate date of payment: (Note: Processing after 4 PM on Monday-Thursday will not be processed until the next business day. Processing after 6 PM on Friday will not be processed until the next business day).

Check

Please mail the check payable to Athletes in Acting Awards, LLC, 1333 Old Spanish Trail, G218, Houston, Texas 77054 USA

Invoice

Regardless of the payment method you choose, the confirmation e-mail will contain a PDF file with your entry forms and in Invoice for your financial records.

ENTRY FEES – US DOLLARS ONLY

  • Television/Cinema/Stage Single $475
  • Television Commercial Hall of Fame $125
  • Radio Single $200
  • Radio Campaign (3 spots) $400
  • Print/Poster/Billboard Single $300
  • Print/Poster/Billboard Campaign (3 ads) $600
  • Integrated Campaign $900?
  • Blooper tape (submittal is encouraged) No Charge

Fees are non-refundable once the entries have been processed